ࡱ> +-*b 0jbjb +"mm % 8  $ $ "F F F F F F > @ @ @ @ @ @ , R#rl F F F F F l > F F > > > F |F F > > $F > > > >   |> > 0 > > > >   Official Minutes MVHS Band Booster Group Tuesday, October 13, 2009 MVHS Band Room Jim Glackin called the meeting to order at 6:03 p.m. Welcome and Introductions: An agenda and new bylaws were sent out via the CHARMS website prior to the meeting but a number of people didnt receive them so they were also distributed at the meeting. Jim had everyone present introduce themselves so that we could get to know one another. Presentation to Mr. Scherr: The band members presented Mr. Scherr with some great Bulldog gear to welcome him to our school and to thank him for the Leavenworth trip. Report from Mr. Scherr: While we entered for the meeting Mr. Scherr presented us with a slide show of pictures of the marching band performing so far this season at games and at Leavenworth. The MVHS Marching Band will perform a half-time show at the October 29th game. There will probably be a District game where they will also perform. They will also perform at the Sedro Woolley Christmas parade on Saturday December 5th in the evening. There is going to be a Spring Trip over Memorial Day weekend, on May 28, 29, and 30th. Mr. Scherr handed out a complete itinerary with rules and information. The cost for each student will be $265 not including transportation. Mr. Scherr will look into using commercial coaches or school transportation for cost comparison. Fundraising should cover the entire cost of this trip for all the students and chaperones. There were questions about identification required to cross the border and whether all the students would be able to attain the needed documents. They will need a passport or a certified birth certificate AND photo id. Parents should obtain these documents as soon as possible, out of state birth certificates may take some time to acquire. Fundraising: Jill Eliason presented us with several fundraising ideas. She would like to have the band members put on a car wash selling pre-paid tickets. We need to get the E-Scripts program up and running as soon as possible. You sign-up online when we establish an account and money spent at Safeway, Haggens, Amazon etc. earns us cash for the band. We earned about $700 operating the football concession and we will sign up to run the concession at basketball games also, although they are not expected to earn us as much as the football concession. There will probably be a candy sale by the band members and a Spaghetti Feed and Auction. Other ideas put forth were Dime to Donate at Applebees, Sahara Pizza night or an Olive Garden dinner prior to one of the concerts. Jill emphasized that parents need to fill out a volunteer form if they have not already done so within the past three years. These forms are available on CHARMS. The need for a bank account was discussed. Jim said that there is presently an account that was used for the band uniforms and that we might be able to work off of that account. The need for a Federal Tax ID number was discussed. It was suggested that Jennifer Larson, Finance Director for the District might be of assistance. Bill Simons, our new Treasurer, will look into these needs. Bylaws: The new BBG Bylaws were presented. Jim Glackin is the BBG President, Jill Eliason President Elect, Bill Simon Treasurer, Debra Yansen Secretary, Parent Officers John and Carmen Voth, Julie Johnson will represent freshmen band members, Denise McGrath will represent sophomore band members and Mrs. Wagner will represent the senior members. A motion was made to accept the bylaws as written, the motion was approved. A motion was made to accept the appointed officers and the motion was approved. In Closing: Jill Eliason passed around a sign-up sheet for volunteers to work on fundraising projects. 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